Details 

Date Posted: July 29, 2026
Closing Date: August 17, 2026

Description 

Doctors Manitoba is looking for an experienced administrative professional to join our team in providing administrative support for the Physician Health and Wellness and Communications teams. This position plays a key role in supporting the teams through high-quality administrative, operational, and project coordination support.

Doctors Manitoba is committed to equity, diversity and inclusion and recognizes that a diverse staff benefits and enriches the work environment and is essential to organizational excellence. We are committed to creating a diverse and inclusive team that reflects the diversity of the physicians and medical learners we work to support. We welcome applications from all individuals and encourage racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

Do you have what it takes? Then join our cause to help ensure every physician in Manitoba has what they need to deliver exceptional care to their patients.

Administrative Assistant Responsibilities 

• Provide comprehensive administrative support for the Physician Health and Wellness and Communications Teams. 
• Manage Director and staff calendars and coordinate all logistical items for meetings, including scheduling, technology, agenda packages, room setup, and meals and refreshments.
• Provide document and presentation formatting, management and support. 
• Coordinate travel arrangements and expense forms for Directors and staff. 
• Support outreach, event planning, and special project related administrative tasks.
• Manage Communication Team request intake process and assist with communication project tracking.
• Assist with formatting and sending member communications using our email marketing system. 
• Assist physician health clients with appointment bookings as needed. 
• Provide coverage and support for reception and other administrative assistant positions as needed.
• Identify and implement process improvements based on the strategic, operational and brand plan.
• Provide input on organizational strategies and operational plans and assist with implementing new ideas and initiatives.
• Provide input and assist with quality improvement, risk management, and business continuity planning activities.
• Communicate with other programs to promptly resolve issues and clarify policies and procedures.

Requirements

• Completion of post-secondary education or training, or an equivalent combination of experience and knowledge in the areas of customer service, administrative support, and data/​document management. 
• Minimum two-years of experience as an administrative assistant and operating office equipment.
• Demonstrated proficiency with Microsoft 365, particularly SharePoint, Word, Excel and PowerPoint.
• Exceptional customer service skills.
• Excellent organizational skills and ability to meet deadlines.
• Ability to prioritize a large workload and independently complete a variety of tasks. 
• Demonstrated effective interpersonal, verbal, and written communication skills.
• Demonstrated ability to problem-solve effectively.
• Experience in research, document, and database management.
• Demonstrated proficiency in teamwork and positive staff relationships.
• Experience navigating member databases and secure web portals is considered an asset.

Work Environment
Typical working conditions include daytime hours and occasional weekend and evening work. 

Compensation & Benefits
Doctors Manitoba offers competitive compensation, a range of benefits (including RRSP, insurance, and extended health), and an environment committed to wellness. If you’d like to join our team, please submit your application and tell us about yourself.

How to apply:
Send your cover letter and CV to us at careers@​doctorsmanitoba.​ca by August 17, 2026.

About Doctors Manitoba
We see our members — physicians and future physicians — as heroes. While they are busy taking care of their patients, we help take care of them. We are their fiercest supporter, leader, advocate, and ally.

Our mission focuses on strengthening and supporting the whole physician, including not only their economic well-being, but also their physical and mental health and their professional interests. Every day, we are working to ensure every physician has what they need to deliver exceptional care to Manitobans.

Founded in 1908, Doctors Manitoba (formerly known as the Manitoba Medical Association) is the professional association of Manitoba physicians, resident-physicians, and medical students. Doctors Manitoba supports and administers numerous programs for physicians, including Physician Health & Wellness, Mentorship, Continuing Medical Education, Maternity/​Parental Benefits, Professional Liability Insurance Fund and Physician Retention. For more information, please visit www​.doc​tors​man​i​to​ba​.ca.

Application deadline: August 17, 2026