Reports and Forms – Time Frames for Completion

From time to time a physician may receive requests to complete a medical report or form from a patient’s lawyer, insurance company or employer.

Assuming you are able to complete the report or form, how quickly must you do so?

If the medical report or form is requested by a lawyer, please refer to Medical Reports Requested by Lawyers.

If the medical report or form is requested by an insurance company, please refer to Medical Reports for Insurance Companies.

If the medical report or form is requested by WCB or MPI, please refer to WCB/MPI.

In one court decision, a Judge ruled that where there was an undue delay on the part of a physician in completing and submitting a medical report required for life insurance and the delay resulted in the patient’s estate being disentitled to the life insurance proceeds. The physician was responsible to the patient’s estate for the amount of the policy. (This amount was ultimately paid by CMPA).

So how long is “undue delay”?

The College of Physicians and Surgeons of Manitoba has suggested in the past that 30 days is regarded as a reasonable time to respond to a request made by a lawyer for a medical report, unless alternate arrangements are made.

The College does not, however, publish guidelines for completion of documents such as insurance, disability or other medical reports or forms.

The time it takes a physician to complete a medical report or form should ultimately be based on the nature and complexity of the information requested and if an examination is required. Absent of any unusual or special circumstances, however, the time should generally be 30 days.  In the event that a physician is unable to respond in that time period, the physician should notify the requesting party of that fact and the reason for the delay.


Allison Crolly
(204) 985-5856


Updated: November 2016